Voice Cloning Input & Approval Sheet
Train Nova to sound like your team — required before messages go live
💡 Nova learns your voice from the examples you provide. Better examples = better output. Your Onboarding Manager will review and approve before the voice profile is activated.
Capture the tone, style, and language patterns of your best outreach. Nova uses these as training inputs to produce messages that sound like your team — not like a generic AI template.
Section 1 — Tone Profile
Dimension | Your Answer |
How would you describe your communication style in 3 words? |
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Who does your best salesperson sound like? (describe or name someone) |
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What makes your outreach different from generic cold email? |
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What do prospects often say they liked about your message? |
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Section 2 — Writing Examples (Required)
Provide at least 3 real examples of outreach messages your team has sent. These must be actual messages — not aspirational. Include subject lines for emails.
Example # | Channel (Email / LinkedIn) | Subject Line (if email) | Full Message Body |
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2 |
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3 |
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4 (optional) |
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Section 3 — Do / Do Not Guidelines
✅ Do (Always include / sound like this) | ✗ Do Not (Never say / sound like this) |
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Section 4 — Brand Language
Preferred product name(s) used in outreach | Enter response |
Company name as used in messages | Enter response |
Any phrases you always use | Enter response |
Any phrases you never use | Enter response |
Acronyms or terms to avoid or always explain | Enter response |
Section 5 — Approval Checkpoint
Mandatory. Before Nova uses any AI-generated voice profile, you must review a sample set of messages and confirm the tone is correct.
Field | Status / Response |
Sample messages reviewed by (name) |
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Date reviewed |
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Approval status | Approved / Needs revision / Pending |
Revision notes (if applicable) |
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Final approval sign-off |
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✅ Definition of Done☐Minimum 3 real writing examples provided☐Tone profile completed in full☐Do / Do Not list contains at least 3 items per column☐Sample messages reviewed and approved by customer☐Onboarding Manager has confirmed voice profile is active
💡 Submission & Next Step›Submit writing examples to Onboarding Manager before Campaign Build begins›Onboarding Manager configures voice profile and sends sample messages for review›Customer signs off before any AI-generated messages are sent
Nova — AI Outbound by Launched Tech help.launchedtech.io | [email protected]